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Key custody for vacation rentals and Airbnb

Cajas fuertes para llaves

Previously, if they wanted to rent their property for vacation use, the owners had to go to the place to give the keys to the guests, as well as return to pick them up. If they did not do so, these guests could leave the keys in the mailboxes with the risk that this entailed. Fortunately, key safekeeping boxes have put an end to that problem.

Both the owner and the guest increasingly appreciate trust and ease, which has led to the rise of automatic check-in, where the owner does not have to be present. Thanks to these safe deposit boxes, the owner and guest will be able to feel safe regarding the keys to the property.

The rise of vacation rentals

More and more owners are taking advantage of the holiday period to rent their property. Taking advantage of the fact that they have a second residence, an apartment for rent whose guests are away or who themselves are going to leave their house alone for a period of time, they rent the home to recover part of their cost.

Some platforms such as Airbnb help these owners contact potential clients who rent their home for a modest price while they are away. However, this involves handing over the keys which can be complicated if the owner is traveling.

This is where key safekeeping boxes come into the picture. These boxes offer a quick and simple solution: safeguarding the key until the guest can go to the holiday property to pick it up, as well as guarding it when the guest leaves the home.

But how to ensure that the key is not stolen, nor the security code shared? Let’s find out by checking how these safe deposit boxes work.

What are key safekeeping boxes

These safes are ideal for sharing access to keys only with authorized people. They can safeguard both sets of keys and magnetic cards. They are designed to be fixed on the outside, allowing the passage of any person inside the property to be authorized or restricted.

Some of these boxes can be managed remotely, being able to give access to the users of the apartment during a previously stipulated period of time. The movements will be recorded, which guarantees full control of the use of the property keys in the holiday apartment.

How are key safekeeping boxes used?

The use of these boxes is as simple as follows:

  • The owner places the set of keys in the safe and closes it.
  • The most common thing is that the box can be configured in such a way that, when the guest arrives, a code is generated that will allow them to collect the key.  
  • The guest obtains the key and enters the holiday apartment. On the day of your departure, place the key back in the box.
  • The key is perfectly guarded until the owner returns, since the codes are only valid during a period of time determined by him.

Thus, the safe will provide the indicated keys to the indicated people, guaranteeing total control over the check-ins and check-outs that are carried out in the property.

For their part, the guest will be able to use the holiday apartment with complete confidence, benefiting from the comfort of a reliable and secure system.

How the codes work

Access controls have evolved over the years. With current safe deposit boxes it is possible to manage secure access to our vacation rental apartments without the need to maintain different sets of keys, or hand them over.

Nowadays, even the mobile phone has become a mainstay for these controls. Thanks to technology, key safe deposit boxes can be managed through applications and WiFi networks that turn these safes into smart boxes.

Depending on the type of box, the operation of the code will be very different:

  • There are safe deposit boxes that have mechanical combination locks, with a four-digit code. In many of these cases, its configuration allows automatic deletion of said code when entering it.
  • In the case of remote codes, most can be provided by bluetooth. Access to the home is facilitated thanks to a mobile application. They allow programmable access for days, as well as monitoring and warning through notifications.
  • The most up-to-date custody boxes on the market allow the code to be assigned remotely via a WiFi or mobile network. These codes are valid temporarily and can be sent to the respective users with complete convenience and security.

Learn about Gruber Ark Key Custody

Arcas Gruber offers a specialized key custody service, designed to provide maximum security and peace of mind to its clients. This service ensures that keys to homes, offices and other important spaces are stored in a highly secure environment, accessible only by authorized personnel. Using advanced technology and strict control measures, Arcas Gruber ensures that keys are protected against theft, loss and unauthorized access, thus offering a reliable solution for secure key management.